By efficiently managing participants, you can carry out tasks faster and have better control over the access to different event activities. With the help of our powerful participant management tool, you can manage, segment and engage contacts in one place!
Keep track of everyone connected to your event
to keep information on anyone that you want to keep track of for your events.
Participant management features you're looking for
with a powerful suite of features to manage them in the most efficient manner possible.
- Predefined participant types
- Create your own custom types
- Add participants one by one or simply upload a file from your computer, Drive or Dropbox
- One database for all contacts
- Sort, filter and save filter set used
- Advanced participant search
- Versioning on participant snapshots
- Contacts merging
- Enable change alerts
- Mass update participants in the form of editable cells
- Manually change participants status one by one or in bulk
- See participant updates and changes in real time
- Save and name your export choices for future use
- Share participant list with stakeholders via email
- Assign tasks to coworkers
- Track progress
Several Integration Options
Sync all of your participant’s details in real time thanks to integrations with several other platforms. Import the data from other platforms to streamline your event planning and event marketing processes.
Plus many more features
Enable alerts when a certain change to a participant or a group of participants has been made.
Add participants by uploading different file types or import them from your Drive and Dropbox.
Email one, all or a selection of participants with fully customized and branded email templates.
Enable external parties to invite people to your event.
Choose for each event which invited or registered participants should be approved.
Supporting companies of any type and size
Azavista can support the most demanding professional events in the world thanks to a suite of powerful tools.
Explore more modules. Mix and match.
Azavista is unique in its offering for event workflows. Event organisers can quickly create a variety of workflows for all modules in the Azavista platform. Here you can think of participant approval processes, content approvals, event approvals, budget workflows and many more. The workflow module is built in such a way that even complex processes can be created by event organizers without the need for engineering or workflow specialists.
Manage your team from only one interface to simplify the logistics and planning process of your event – avoid overwhelming your event planners with endless to-do lists and spreadsheets! Create and assign tasks lists to colleagues, external contacts, follow event progress and keep track of costs, attendance and project progress.
Azavista gives you an integrated, real-time view of your participants list as well as the status of their registration, which can be easily edited and exported into different formats. By efficiently managing these aspects, you can carry out tasks and have better control over the access to the event activities.
Our Networking & Event app is not only quick and easy to set up but is also very powerful and fully customizable for your company branding. Improve the impact of your events with the best mobile experience, that provides your attendees with networking opportunities, and the right content before, during, and after your event.
An essential part of the personal, high-quality event experience is having a fast and smooth quick check-in system. Participants are automatically checked-in by scanning a unique QR code generated for their tickets. Part of this solution is done by having badges automatically created and printed – for one attendee or for the entire guest list.
Allow your exhibitors to gather valuable information about the attendees that visit their stand by scanning the QR code from their badge. Exhibitors will have direct access to their new gathered leads so they can invite them for offside dinners and network events, outside of the official exhibition program.
Azavista collects data from every aspect of the event planning process to provide you with easy to understand insights that make it simple for you to make knowledgeable decisions. Check out the status of key planning variables by running instant online reports, exporting your data and sharing it with other team members. Set triggers and alerts also to other key stakeholders in your organization.
Setting up registration forms for participants, speakers, sponsors, approvals and many more is one of the best features of our platform. You can easily use various templates so that creating a new event can be done in 3 clicks. Or create advanced forms with multiple steps supporting any requirement you need. Ease of use, flexibility and ability to customise are constructed in such a way that no training is needed to realise amazing results.
Events programs often have a large variety of dynamics, that’s why you’re enabled to create, manage and schedule different event activities, such as workshops, small seminars, meetings and much more – all within your event. Also, you can make real-time updates, and allow participants to register for their preferred or required sessions.
With our event ticketing solution, you can easily organize paid events for conferences, training and more. This module also allows adding other products as part of the shopping cart for your customer. In addition, we support various discount codes, multiple currencies. It is also possible to show specific products to specific audiences for example to organize sponsor packages. Finally, we offer full flexibility for the payment handler you would like to work with.
Our hotel and roomblock management module is specifically suitable for events where you manage hotel group bookings for multi-day events. You can customize the allocation with shoulders, pre and post nights for several hotels and manage groups from 10 to 2000 rooms. Participants can select their preferred hotel, room type in the registration form. Upon their registration confirmation, our systems automatically update the roomblock allocation, so you can keep control of your availability. In addition, there is also a setting to activate room sharing should this be a corporate policy in your organization.
Our solution simplifies the process of managing your own event suppliers. As well as sourcing of new suppliers for your event and delivering visibility into total spend. Whether it’s a venue, catering, help or something else – you can source the best option while having more control over the time spent securing the right supplier.
With our travel and flight integration solution, the Azavista Platform allows you to manage travel to your event destination. Travel of your participants from your various international offices can be organized with our integration into Sabre, Amadeus and TravelPort Galileo. The synced data allows you to plan transfers and logistics. The module supports individual and group travel. And finally, it allows to track your expenses for all flights part of your event.
Schedule a demo with one of our consultants to further explore Azavista
We are ready to help you overcome all of your event management challenges.